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Certification & CE tracking portal
A certification and CE tracking portal is where professionals log each course with its certificate, keep their certifications and expiry dates in one place, and get reminded before one lapses.
Pattern: TrackingDescribe it to Pory
“Our agency nurses need to log CE courses with their certificates, and we want everyone reminded before a registration or certification expires.”
Viewing as
In plain English
What is a certification & CE tracking portal?
A certification and CE tracking portal is where professionals log each course with its certificate, keep their certifications and expiry dates in one place, and get reminded before one lapses. It follows the Tracking pattern: a person's or asset's history, built up over time. Pory generates it from a plain-English description, with a login for each role (nurse and compliance lead) that shows only what that role should see, and flat pricing with unlimited nurses.
What it does
Nurses log each CE course once, with the certificate attached
Course certificates lived in personal inboxes and phone photos until the compliance lead asked for them, all at once. In Pory a nurse logs the course, provider and completion date with the certificate uploaded, then sees whether it's been verified. Nobody forwards a blurry photo of a 2024 certificate at 11pm again.
Forms to submit a recordDone by: Nurse
Nurses hear about an expiring registration well before it lapses
Expiry dates were kept in a spreadsheet someone remembered to open every few months, which is how a lapsed registration got spotted on the rota. In Pory each certification carries its expiry date, and the holder gets a reminder in the portal and by email ahead of it. Nobody finds out on the morning of a shift.
Notifications & remindersDone by: Nurse
The parts every portal is built from
Pory generates a portal from these pieces and wires the permissions between them. The same parts run a grant round, a help desk, and a tenant portal — only the names on the pages change.
Collect
Forms
Signed-in or public, with typed fields and file uploads. A form files a record; it doesn't start an email thread.
Public pages
An application page, a notice board, an open directory — pages and forms anyone can use without signing in, on your domain.
Self sign-up
People create their own account and land in the role you chose for them.
File attachments
Upload and view files on the record they belong to — not in a folder named FINAL v2.
Decide
Approve / reject with a reason
Decision buttons for whoever may edit the status. Who decided, when, and why stays on the record.
Status tracker
“Where's my request?” answered as a progress bar on the submitter's own page.
Board by status
Cards in columns. Drag a record to move it along.
Checklists
Task lists ticked off per record, in its detail view, with progress — onboarding runs, inspections, opening duties.
Assign to a person
Name who a record is for and it lands on their list, and nobody else's.
Notes & scores
A reviewer's score, a coach's feedback, a clinician's note — kept on the record it belongs to, never lost in a thread.
Reminders by date
Renewals, expiries and overdue work, in an in-app inbox and by email.
Share
Tables
Search, filters, sorting, inline add and edit — the spreadsheet, minus the sharing accident.
People directory
Portraits, names, and roles from a table, shown only to the roles allowed to see them.
Calendar
Records on a month or week view, by date.
Gallery & image grid
Records as cards or photos.
Detail view with related items
Open a unit, a pet or a listing to see its details and everything tied to it — requests, visits, offers. Share it by link; edit, change the status or add a related item from there.
Notices & info pages
Check-in details, benefits, updates — a page for a role to read.
Counts, totals & averages
Live figures over the records a viewer is allowed to see.
Control
Who sees which records
Each person sees their own records, the ones assigned to them, their team's or the ones they manage. Fields can be hidden per role. Generated from your description, not set up field by field.
No-Password Doors
A sign-in link by email, by default. Password sign-in if you'd rather.
Your brand
Your domain, your colours, your logo. Members see you.
Frequently asked questions
More learning portals
All learning portalsCoaching program portalCohorts, milestones, sessionsBootcamp portalApplications & weekly submissionsTutoring service portalSessions, assignments, progressSchool parent portalGrades, attendance, noticesWorkshop & webinar registration portalSignup & materialsMusic & art school portalLessons, recitals, practice logsCorporate training portalCompletion & compliance
Your certification & CE tracking portal, live today.
Describe it in a sentence and send the invite. Unlimited nurses, flat price.