Student clubs portal
A student clubs portal is where students sign up and ask to join clubs, club officers approve each join request, and members share a directory and one events calendar.
Pattern: DirectoryDescribe it to Pory
“Our student union runs 40 clubs. Students should sign up and request to join clubs, officers approve requests, and everyone gets a member directory and an events calendar.”
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In plain English
What is a student clubs portal?
A student clubs portal is where students sign up and ask to join clubs, club officers approve each join request, and members share a directory and one events calendar. It follows the Directory pattern: who belongs, their profiles and sign-ups. Pory generates it from a plain-English description, with a login for each role (student and club officer) that shows only what that role should see, and flat pricing with unlimited students.
What it does
Students sign themselves up at freshers' fair, not on a paper sheet
Freshers' fair sign-ups went on paper sheets, and half the email addresses were unreadable by Monday. In Pory a student creates their own account, lands in the student role, and asks to join the clubs they want from there. Club officers stop typing up smudged sign-up sheets on a Sunday night.
Club members see who else joined, by name, face and club
Meeting your own club meant a group chat full of phone numbers with no names attached. In Pory members browse a directory of fellow students with each person's photo and club, so the person on the next rope at the bouldering taster has a name. Nobody spends a term calling someone "the tall one from Film Soc".
Every club's tasters, socials and film nights on one campus calendar
Club events were announced across four Instagram accounts and a noticeboard by the union bar. In Pory officers add each taster, debate and film night to one calendar, coloured by club, and students open any date for the time and room. Clashes between film night and the open debate get spotted before the posters go up.
Officers clear the join-request pile in one sitting, noting each no
Join requests arrived as DMs to whichever officer the student happened to know, so some sat unanswered for weeks. In Pory every request lands as a card with the student's year and why they want in, and an officer approves or declines it, adding a note when it's a no. Nobody discovers in November that their request vanished.
The parts every portal is built from
Pory generates a portal from these pieces and wires the permissions between them. The same parts run a grant round, a help desk, and a tenant portal — only the names on the pages change.
Collect
Forms
Signed-in or public, with typed fields and file uploads. A form files a record; it doesn't start an email thread.
Public pages
An application page, a notice board, an open directory — pages and forms anyone can use without signing in, on your domain.
Self sign-up
People create their own account and land in the role you chose for them.
File attachments
Upload and view files on the record they belong to — not in a folder named FINAL v2.
Decide
Approve / reject with a reason
Decision buttons for whoever may edit the status. Who decided, when, and why stays on the record.
Status tracker
“Where's my request?” answered as a progress bar on the submitter's own page.
Board by status
Cards in columns. Drag a record to move it along.
Checklists
Task lists ticked off per record, in its detail view, with progress — onboarding runs, inspections, opening duties.
Assign to a person
Name who a record is for and it lands on their list, and nobody else's.
Notes & scores
A reviewer's score, a coach's feedback, a clinician's note — kept on the record it belongs to, never lost in a thread.
Reminders by date
Renewals, expiries and overdue work, in an in-app inbox and by email.
Share
Tables
Search, filters, sorting, inline add and edit — the spreadsheet, minus the sharing accident.
People directory
Portraits, names, and roles from a table, shown only to the roles allowed to see them.
Calendar
Records on a month or week view, by date.
Gallery & image grid
Records as cards or photos.
Detail view with related items
Open a unit, a pet or a listing to see its details and everything tied to it — requests, visits, offers. Share it by link; edit, change the status or add a related item from there.
Notices & info pages
Check-in details, benefits, updates — a page for a role to read.
Counts, totals & averages
Live figures over the records a viewer is allowed to see.
Control
Who sees which records
Each person sees their own records, the ones assigned to them, their team's or the ones they manage. Fields can be hidden per role. Generated from your description, not set up field by field.
No-Password Doors
A sign-in link by email, by default. Password sign-in if you'd rather.
Your brand
Your domain, your colours, your logo. Members see you.
Frequently asked questions
More membership portals
All membership portalsYour student clubs portal, live today.
Describe it in a sentence and send the invite. Unlimited students, flat price.