Purchase orders
Purchase orders to decide
Add
Pending2
Approved1
Ordered1
Received1
Rejected1
Purchase-order approvals portal
A purchase-order approval portal is where staff raise purchase orders for what they need, finance approves or rejects each one, and requesters see it move from approved to ordered to received.
Pattern: RequestsDescribe it to Pory
“Our staff need to raise purchase orders, finance approves or rejects each one with a note, and whoever asked can see when it's been ordered and when it arrives.”
Viewing as
In plain English
What is a purchase-order approvals portal?
A purchase-order approval portal is where staff raise purchase orders for what they need, finance approves or rejects each one, and requesters see it move from approved to ordered to received. It follows the Requests pattern: someone submits, someone decides, it moves through statuses. Pory generates it from a plain-English description, with a login for each role (requester and finance) that shows only what that role should see, and flat pricing with unlimited employees.
What it does
Finance approves or rejects each purchase order with the reason attached
Purchase requests went to whichever finance person replied fastest, with the quote buried somewhere in the email chain. In Pory finance opens the order, sees the supplier, amount, department and justification, and approves or rejects it; a rejection carries a note saying why. Nobody places a $4,800 desk order on a verbal yes.
Approve / reject with a reasonDone by: Finance
Requesters see their order go from approved to ordered to received
Once a PO was approved, the requester lost sight of it until a box appeared, or didn't. Each person sees their own purchase orders move from Pending to Approved, Ordered and Received. Finance stops getting "did my desks get ordered?" messages, and the requester knows the order is placed before chasing anyone.
Status tracker for the submitterDone by: Requester
The parts every portal is built from
Pory generates a portal from these pieces and wires the permissions between them. The same parts run a grant round, a help desk, and a tenant portal — only the names on the pages change.
Collect
Forms
Signed-in or public, with typed fields and file uploads. A form files a record; it doesn't start an email thread.
Public pages
An application page, a notice board, an open directory — pages and forms anyone can use without signing in, on your domain.
Self sign-up
People create their own account and land in the role you chose for them.
File attachments
Upload and view files on the record they belong to — not in a folder named FINAL v2.
Decide
Approve / reject with a reason
Decision buttons for whoever may edit the status. Who decided, when, and why stays on the record.
Status tracker
“Where's my request?” answered as a progress bar on the submitter's own page.
Board by status
Cards in columns. Drag a record to move it along.
Checklists
Task lists ticked off per record, in its detail view, with progress — onboarding runs, inspections, opening duties.
Assign to a person
Name who a record is for and it lands on their list, and nobody else's.
Notes & scores
A reviewer's score, a coach's feedback, a clinician's note — kept on the record it belongs to, never lost in a thread.
Reminders by date
Renewals, expiries and overdue work, in an in-app inbox and by email.
Share
Tables
Search, filters, sorting, inline add and edit — the spreadsheet, minus the sharing accident.
People directory
Portraits, names, and roles from a table, shown only to the roles allowed to see them.
Calendar
Records on a month or week view, by date.
Gallery & image grid
Records as cards or photos.
Detail view with related items
Open a unit, a pet or a listing to see its details and everything tied to it — requests, visits, offers. Share it by link; edit, change the status or add a related item from there.
Notices & info pages
Check-in details, benefits, updates — a page for a role to read.
Counts, totals & averages
Live figures over the records a viewer is allowed to see.
Control
Who sees which records
Each person sees their own records, the ones assigned to them, their team's or the ones they manage. Fields can be hidden per role. Generated from your description, not set up field by field.
No-Password Doors
A sign-in link by email, by default. Password sign-in if you'd rather.
Your brand
Your domain, your colours, your logo. Members see you.
Frequently asked questions
Your purchase-order approvals portal, live today.
Describe it in a sentence and send the invite. Unlimited employees, flat price.